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Artist Guidelines and Application



2008 ATLANTA ARTS FESTIVAL

SEPTEMBER 12, 13 & 14, 2008

Piedmont Park in Atlanta, Georgia

Artist Guidelines and Application

PURPOSE:

The Atlanta Arts Festival is a multi-day, outdoor festival with an emphasis on the visual arts.  Set in historic Piedmont Park, the festival fills the fall time art festival void in the City of Atlanta.

This autumn festival of excellence in the arts is an event dedicated to bringing together outstanding artists from throughout the country with the large and enthusiastic art buying community of the Atlanta area. 

The Atlanta Arts Festival is produced by a highly qualified staff and strong volunteer pool, both with multiple years of event production and promotion in the City of Atlanta.  This annual September event is committed to delivering a quality experience for both artist and patron! 

ITEMS OF INTEREST:

  • Held in Piedmont Park
  • Juried show; artists selected by a panel of experts
  • Limited number of participants to increase sales
  • Over $7,000 in award money
  • Artists retain all proceeds from their sales
  • Commemorative poster image will be selected from a show participant

FESTIVAL DATES & ARTIST MARKET HOURS:

Friday, September 12, 2008             4:00 p.m – 8:00 p.m

Saturday, September 13, 2008      10:00 a.m. - 7:00 p.m.

Sunday, September 14, 2008        10:00 a.m. - 6:00 p.m.

LOCATION:

The Atlanta Arts Festival will be held in historic Piedmont Park in Atlanta, GA.  The park is located approximately 2 miles northeast of downtown Atlanta. The park runs along 10th Street and Piedmont Avenue in midtown Atlanta.  The festival will utilize the central and western side of the park for 2008 (Bath House to Piedmont Avenue) and all booths will be on the pavement.

DATES & DEADLINES:

  • Application deadline by midnight (EST):               April 7, 2008
  • Notifications emailed by:                                        April 18, 2008
  • Acceptance fees due by:                                        May 30, 2008
  • Booth, corner & electrical fees refunded until:   June 30, 2008                     
  • Set up dates:                                                             September 11 & 12, 2008
  • Show dates:                                                              September 12, 13 & 14, 2008

ARTISTS’ PARTICIPATION:

Artists accepted for participation MUST be in attendance during the entire festival. Only one artist may display per booth unless the work produced is a collaboration of two artists.  Both artists must sign this application and be present during entire festival.  No agents, dealers, or representatives may attend in place of the artist(s). Work produced by apprentices or employees is unacceptable.   All participating artists will be required to show a Photo ID upon check-in.  By applying to the Atlanta Arts Festival, artist agrees to abide by the rules, policies, and decisions of the Atlanta Arts Festival Staff and Committee.  Submission of this application is regarded as a commitment to exhibit and adhere to the rules set forth in this application.

APPLICATION PROCESS:

Each exhibiting artist must complete an online application with only one artist per entry, or, if entering as a collaboration, then only two artists per entry (see rules below regarding collaboration).  Artists may apply for more than one category/medium, but a separate online application must be completed for each category/medium.  Each application must include its own application fee and set of images.  Artists may apply only once to a category/medium. Artist or collaboration artists must sign the application(s).  By applying to the Atlanta Arts Festival, artist agrees to abide by the rules, policies, and decisions of the Atlanta Arts Festival Staff and Committee.  Submission of this application is regarded as a commitment to exhibit and adhere to the rules set forth in this application.

DIGITAL IMAGE REQUIREMENTS:      

Your application submission must be accompanied by three (3) digital images of your artwork and one (1) digital image of your booth. Digital images must be current and show artwork completed within the past two years.

Digital image quality is essential and can make a difference in your acceptance. The jury has only your digital images with which to judge your work.  The best image is one that is full framed with the artist's single work, is well lit and is representative of the body of work intended for exhibition. Your booth image should show your booth as it is set up for exhibition at an outdoor show, but without the artist’s name, banners, title of artwork or people visible in the image or image title, so as to remain anonymous to jurors. It should contain all work to be exhibited since it stands as a visual contract between you and the Atlanta Arts Festival.  Failure to follow the digital image requirements will result in disqualification.

Note: please focus on digital image preparation before applying to the show.  Go to www.zapplication.org/imaging_tips.phtml for assistance.

The Atlanta Arts Festival reserves the rights to use submitted images for publicity and affirmation purposes before, during and after the event.

ARTIST RULES & STANDARDS:

The Atlanta Arts Festival is designed for artists who create and execute original, professional quality work.  The Atlanta Arts Festival’s Staff and Committee will monitor the show for misrepresentation and to ensure compliance with the rules and standards.  Artists will be required to remove all work that is questionable and/or not in compliance.  Continued violation of the rules or failure to cooperate with the Atlanta Arts Festival’s Staff and Committee may result in expulsion from the show and ineligibility for future shows.

  1. Artists accepted for participation MUST be in attendance during the entire show; a two artist collaboration requires both artists to be present during the entire show.  No agents, dealers, or representatives may attend in place of the artist(s).
  2. Accepted artists may not exhibit in other shows during the dates of the Atlanta Arts Festival.
  3. All artists are required to check in at Artist Check-In before setting up their booth and will be required to show photo ID.
  4. Only one artist may display per booth unless the work produced is a collaboration of two artists.
  5. All work displayed MUST be produced by the exhibiting artist or a two person team collaboration and MUST be consistent with the images submitted.  Work produced by apprentices or employees is unacceptable.
  6. Artists may exhibit artwork only in the category/medium in which he/she was accepted.
  7. Jewelry may be exhibited only if applied and accepted under the jewelry category/medium. 
  8. Any artwork, including photographs, that is produced by any mechanical means, i.e., giclees, photo-offset, or any other reproduction technique must be labeled as a “REPRODUCTION” and placed in browse bins.  Framed reproductions may be hung on only one wall of the booth not to exceed 10 linear feet and they must be labeled as reproductions.
  9. Multiple employee studios engaged in production work are not eligible to participate.
  10. Absolutely no buy-sell.  No merchandise such as coffee cups, note cards, calendars, or other items mass produced from an original piece of artwork will be permitted.
  11. Items made using commercial molds or patterns and hobby crafts are ineligible.
  12. All work shown must be for sale.
  13. No posters, postcards, t-shirts, personal merchandise or food products can be sold at the show.
  14. Displaying ribbons and awards from other shows is not allowed.
  15. Artists who sell their entire body of artwork must remain with their booths for the duration of the show.
  16. Artists who break down displays/booths or depart before closing time on any day of the show will not be allowed to return the following day or to future shows unless proof of an emergency is presented.

JURY PROCESS & WAIT LIST:

Approximately 200 artists will be selected to exhibit through a blind jury process.  Exhibitors are selected on the basis of design, quality, originality and presentation as determined by an independent jury of art professionals with knowledge and experience in multiple art disciplines.  Artists are juried by category, with each artist’s images viewed sequentially on a monitor.  After all images are viewed and discussed, each artist is then assigned a score.  Those with the highest scores per category will be invited to participate.  A limited number of artists per category will be accepted to provide a balanced show.  In addition, a score-based wait list will be maintained in each category with cancellations filled from that list.  The jury process is done anonymously and the decision of the jury is final.

NOTIFICATIONS:

Notifications will be emailed to artists on April 18, 2008.  No notifications will be issued by phone, fax or US mail.  Invited artists may purchase booth, electric and corner spaces by May 30, 2008 deadlineArtists who fail to meet this payment deadline will forfeit their space.

AWARDS PROGRAM:

The Atlanta Arts Festival will present $7,200.00 in total award monies; $600 to the artist judged as “Best in Category” for each category/medium.  This year’s award winners will automatically be invited to participate in next year’s show; however, all winners must complete an application, submit all images and pay all fees by the required deadlines.  The panel of show judges will include industry professionals and art educators.

COMMEMORATIVE POSTER:

One image will be selected by the Atlanta Arts Festival Staff based on recommendations from the jury process panel to represent the Atlanta Arts Festival’s annual commemorative poster.  The poster will be unveiled prior to the show and will be highlighted in the official Festival brochure and on the Atlanta Arts Festival’s web site.  The poster artist will also have his/her booth fee waived for this year’s show.  The poster artist will also automatically be invited to participate in next year’s show; however, he/she must complete an application, submit all images and pay all fees by the required deadlines.  The poster artist will be required to tender all ownership and copyrights of the selected image to the Atlanta Arts Festival LLC.

CATEGORIES/MEDIUMS:  

2-D MIXED MEDIA

Two dimensional, wall hung artwork using the combination of two or more distinct

media in a collage-type manner.  Artwork must be signed by the artist.  This category is not to be used if artwork consists of only one medium even if uniquely framed.  Reproduction policies are outlined under STANDARDS.

3-D MIXED MEDIA

Original work of three dimensions which incorporates the union of two or more different physical materials in a sculptural fashion.  Use this category ONLY if work cannot be classified under another 3-D category.  Artwork must be signed by the artist.

CLAY

Original sculptural, decorative, or functional work (other than jewelry) in which the primary material used is clay and porcelain.  No machine made or mass produced items.  All artwork must be signed by the artist.                                                       

DRAWING / GRAPHICS / PRINTMAKING

Original works made with pen, pencil, color pencil, charcoal or traditional printmaking techniques, including etching, engraving, lithography, serigraphy, or woodcuts.  Combination techniques / collages are also included.  Original prints must be signed and numbered.  Reproduction policies are outlined under STANDARDS.

FIBER / LEATHER

Original work created from fibers or leather.  Includes batik, handmade paper, weavings, and other artistic, fabric-based work.  All work must be designed, sewn and signed by the artist.  No commercial, mass produced or ready-made, hand-painted items permitted.

GLASS

Original sculptural or decorative work created in glass.  No molds or other forms of mass production permitted.  All work must be signed by the artist.

JEWELRY

Original jewelry made from precious and non-precious metals, gemstones, enamel, glass, fiber, clay or other materials.  No buy/sell, kit or costume jewelry, or mass produced items.  Jewelry may be exhibited ONLY if accepted under the jewelry category.

METAL                                                                     

Original sculptural or decorative items created in metal.  May be painted or unpainted.  No commercial or volume production items.  All work must be signed by the artist.    

PAINTING - OIL / ACRYLIC

Original work created using oil / acrylic or similar materials on canvas, paper, or board. Combination techniques / collages of these materials are also included.  Reproduction policies are outlined under STANDARDS.  All work must be signed by the artist.

PAINTING - WATERCOLOR / PASTEL

Original work created using watercolor / pastel or similar materials on canvas, paper, or board.  Combination techniques / collages of these materials are also included.  Reproduction policies are outlined under STANDARDS.  All work must be signed by the artist.

PHOTOGRAPHY / DIGITAL ART           

Original artwork created by the artist/photographer utilizing an SLR or Digital camera, or computer-generated image, and printed with either traditional darkroom, ink-jet, or laser printing technologies.  No commercial photography.  Original prints must be signed and numbered.  Reproduction policies are outlined under STANDARDS. 

WOOD          

Original sculptural or decorative work made primarily from wood.   Includes hand tooled, carved or machine worked items, with either natural or painted finish.  No commercial or volume production items.  All work must be signed by the artist.

FEES:

  • Application Fee (non-refundable) - $25.00
  • Standard Booth Fee - $300.00 – no double booths.
  • Corner Booth Fee - $125.00 – (if applicable) purchase in addition to your standard booth fee upon notification of acceptance.  There are limited corner spaces available and they cannot be guaranteed.  Corner booth purchases will be on a first come first served basis until sold out.
  • Electricity Fee - $100.00 – (if applicable) purchase in addition to your standard booth fee upon notification of acceptance.  There are a limited number of spaces where electricity can be provided.  Electrical booth purchase will be on a first come first served basis until sold out.

The Atlanta Arts Festival will only accept credit card payments through Zapp.  Failure to follow directions will result in DISQUALIFICATION.

CANCELLATIONS & REFUNDS:

Cancellations for full booth, corner and electrical refunds will be accepted if cancellation notification is received via email to nancy@atlantaartsfestival.com by June 30, 2008.

SALES & SALES TAX:

Artists retain all proceeds from their sales.  All artists are responsible for collecting the 8% sales tax for the State of Georgia, Fulton County and the City of Atlanta.  A tax form will be provided in your check-in packet.  The Atlanta Arts Festival assumes no responsibility in this matter.

BOOTH/DISPLAY SIZE:

All booth spaces are on asphalt and measure 10’x10’.  Artists are expected to provide their own 10’X10’ canopied, white tent and displays, which should be sufficiently sturdy to withstand weather and crowds.  Artists should be prepared for inclement weather with rain covers, tie-downs, and weights.  Water barrels used as anchors are only allowed if filled with gray water or water trucked in from outside of the drought region, per the City of Atlanta’s Drought Policy.  Artists will be held liable for any damages made by their tents and/or displays.  Each artist is responsible for his/her own tent and display in case of damage or loss.  There may be some room for storage on the sides of the tents depending upon your assigned booth location.  All storage must be neatly concealed within these spaces or your booth.  Per the City of Atlanta’s Drought Policy, there will be absolutely no set-up or storage allowed on turf or mulched areas.  The Atlanta Arts Festival will attempt to accommodate specific booth requests; however, no booth space request will be guaranteed.  Upon acceptance, a limited number of corner and electrical spaces will be available.  Artists will have the opportunity to purchase booth, corner and electrical spaces upon notification of acceptance.  No double booth spaces will be available.  Generators are not permitted; however, battery powered lighting is acceptable.

SET UP & PARKING:

NO STAKING OF TENTS, CANOPIES OR DISPLAY PANELS AND NO TIE-OFFS TO TREES.  COME PREPARED WITH THE APPROPRIATE WEIGHTS.

Thursday, September 11, 2008                   7:00 a.m. - 6:00 p.m. 

Friday, September, 12, 2008                        7:00 a.m. - 3:00 p.m.

Setup must be complete no later than 3:00 p.m. on Friday, September 12, 2008.  No artist vehicles will be allowed to enter or leave Piedmont Park during Festival hours.

Detailed parking information will be provided via the artist acceptance packet and/or check-in packet.

Park restrictions and city ordinances:

  • Driving on the grass or mulched areas off the paved roadway surface is strictly prohibited
  • All tent set-up and storage must be located on hardscape areas (paved roadways or sidewalks); NO turf or mulched areas are to be used – per City of Atlanta Drought Policy
  • No staking of tents, canopies or display panels - come prepared with the appropriate weights
  • Water barrels may be utilized to anchor tents, canopies or display panels only if filled with gray water or water trucked in from outside of the drought region – per City of Atlanta Drought Policy
  • No campers or RVs in the park per City of Atlanta, Dept. Of Parks Ordinance, Section 110-57
  • No sleeping overnight in park
  • No rollerblades, skateboards, scooters or bicycles during the Festival
  • No pets per City of Atlanta, Dept. Of Parks Ordinance, Section 110-70 under Article III of Chapter 110 (d) and (e); with the exception of service animals
  • Artist is responsible for any damage occurring as a result of not adhering to city ordinances and/or park regulations

Failure to follow setup rules, park restrictions and city ordinances may result in expulsion from the Festival.

ARTIST AMENITIES:

  • Artist welcome dinner
  • Artist hospitality providing continental breakfast, lunch and refreshments
  • Booth sitting
  • Load-in/load-out at booth space
  • Near or on-site parking (parking information will be forthcoming in artist acceptance packet and/or check-in packet)
  • 24 hour security patrols
  • Discounted rates at participating hotels
  • Free Atlanta Arts Festival t-shirt

SECURITY:

Security will be provided during setup, Festival operating hours, and breakdown.  However, Piedmont Park is in an urban area, so reasonable precautions should be taken to ensure the safety of you and your property.  It is recommended that each artist obtain general liability insurance, as the Atlanta Arts Festival’s insurance does NOT extend coverage for booth damage or bodily injury.

Artists display all artwork at their own risk.  The Atlanta Arts Festival is not responsible for damage, theft, or loss of an artist’s property, or personal injury resulting from participation in the Atlanta Arts Festival.  In addition, the artist hereby releases and holds harmless the Atlanta Arts Festival, the City of Atlanta, the Piedmont Park Conservancy, all Sponsors and their directors, officers, employees, agents and volunteers from any and all liability including, but not limited to, theft, personal injury, strike, public enemy, or act of God and agrees to indemnify them for any damage arising from their conduct at the Atlanta Arts Festival.

The Atlanta Arts Festival reserves the right to refuse any application.

 

 

 


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